How to Shrink Powerpoint files (for email)

Owned by Shawn Liner
Apr 12, 2017

Powerpoint files with pictures can get too large to email. This is especially true if you take pictures with a modern phone (with 8Mpixel camera for example). This will show you a couple of ways to make the file smaller so that it can be emailed. 

Step-by-step guide

  1. Open your power point and click on any picture. (When you do the picture will get dots on the corners and sides and a rotate symbol at the top)
  2. A new menu item will appear on the tool bar at the top labeled 'Picture Tools - Format'. Click on 'format'
  3. In the 'Adjust' area click on "Compress Pictures"
     
  4. A new dialog box will pop up. 
    1. Un-select 'appy only to this picture' 
    2. Select 'Delete cropped areas of pictures'
    3. Select 'Email (96 ppi)'
    4. Click 'OK'
  5. Now save the power point and send it. (See NOTES below before you save)
  6. NOTES:
    1. This reduces the quality of your pictures. You probably won't notice the difference. 
    2. If you have cropped any pictures the part you cropped away will be deleted. 
    3. If there is a chance that you might want the cropped areas back, or want a version with full resolution pictures, then you should save the new file name. "MyProject_email version.pptx" for example.